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North East England Chamber of Commerce is the government appointed issuer of export documents in the North East of England.

 

Certification - Export Documents

Situated in Durham, and responsible for the provision of certified export documents across the region, issuing 1500+ documents each month used in exports to countries worldwide.

The most common documents processed are:-

EC Certificate of Origin

A4 three part document required for export shipments for goods being exported by companies in the United Kingdom (although the goods can be physically moved from anywhere). They can be requested for exports to any country, but are rarely required for shipments to other EC Member States or North America. The 3 parts of a standard document are:-

  • Original Sent overseas to the importer/clearing agent
  • Copy Retained by the exporter
  • Application Retained by the authorizing body (North East England Chamber of Commerce)

Additional copies may sometimes be requested by the importer.

Documents can be required for commercial reasons, such as when stipulated as part of a letter of credit transaction, or when goods are to be shipped onwards, and the subsequent exporter requires corroboration as part of their own application for a certificate of origin. This is common in mainland Europe, where the document is issued in accordance with the same European Community law, interpreted by the relevant authorities in each of the member states.

The most common reason the documents are requested is to facilitate customs clearance, with overseas customs officers stipulating a Chamber of Commerce issued certificate forms part of the bundle of documents required to release goods into free circulation.

In some countries, most commonly Middle Eastern, invoices require certification along with the certificate.

Certification of Invoices

Shipments to Arab-States often require invoices are certified by the Chamber of Commerce. This is actually authentication of the signature on the invoice, so documents requiring this process must be signed by someone listed on the signature sheet of the Formal Undertaking document, which is renewed with North East of England Chamber of Commerce each year, in line with guidelines dictated to issuing bodies, who certify appropriate documentation on behalf of UK Government.

North East of England Chamber of Commerce require one signed copy of each invoice certified to retain for its records. These are processed in sets of four as standard, although Huntsman sometimes only sends two, and receive one back.

EUR1

A4 two part document used to reduce the rate of import duty paid by the importer. Main qualifying criteria is the goods are of EC origin. They can be requested for a large number of countries, some of the more common of which are Algeria, Chile, Egypt, Israel, Jordan, Lebanon, Mexico, Norway, South Africa and Switzerland.

Further info:

HMRC Customs Notices:

  • 827, 828 and;
  • 830 (GSP Countries), 832 (Mexico)

A. TR

A4 two part document very similar to an EUR1, except an A. TR is only used for exports to Turkey. Unlike an EUR1, goods going to Turkey requiring an A. TR can be of any origin, but must be cleared and in free circulation in the United Kingdom.

Further Info:

HMRC notice 812

General Requirements

When issuing any of the above documents, North East of England Chamber of Commerce require a commercial or shipping invoice as corroborating evidence of the export. This document must substantiate the information shown on the Certificate of Origin/EUR1/A. TR. In the case of a simple invoice, such as those used for domestic purposes, a packing list may be used to corroborate the information declared on the application. Ideally, the majority of information shown on the document applied for should be corroborated

Governance

Certification services are provided in the UK by ‘issuing bodies’, all of whom are Chambers of Commerce. The British Chambers of Commerce maintain and develop the standards on behalf of UK Government (Department for International Trade).

Documents can only be certified by Chamber employees who have reached a level of competence, demonstrated in assessments to British Chambers Assessors, and acceptable completion of the certification assessment course.

Inspections take place at each issuing body on a two year cycle, with a minimum of three randomly selected months of documents checked to ensure service is delivered in accordance with standards set.

The British Chambers administer the provision of A. TRs/EURs on behalf of HMRC, with staff undertaking separate training and assessment. HMRC documents are also inspected on a two year cycle.

Working Practices

Documentation is provided from North East of England Chamber of Commerce’s head office in Durham:

International Trade Department
North East of England Chamber of Commerce
Aykley Heads Business Centre
Aykley Heads
Durham

DH1 5TS

Postal documents (and e-zCert applications sent ‘Standard’) are returned via first class, with either special delivery or courier service available at an extra cost, on request. Electronically certified documents (sent via e-zCert express) are usually processed within four working hours.

Contact Details:

Please send any documentation queries to ecert@neechamber.co.uk in the first instance. This is a folder accessed by whoever is processing documents at a particular time.

Name

Expertise

Telephone

Email

Naz Demir International Trade Manager 0191 3746486 naz.demir@neechamber.co.uk
Jacqui Tulip International Trade Facilitation Manager 0191 3746474 jacqui.tulip@neechamber.co.uk

Debra Blair

Export Services Team Leader

All documentation /

Accounts queries

0191 3746448

debra.blair@neechamber.co.uk

Jessica Brown

International Trade Co-ordinator

European / Arab British documentation

Accounts queries

0191 3746462

jessica.brown@neechamber.co.uk

Rebecca Wilkinson

International Trade Co-ordinator

European documentation /

Accounts queries

0191 3746446

rebecca.wilkinson@neechamber.co.uk

Ashleigh Scott-Askins

International Trade Assistant

0191 3746449

ashleigh.scott-askins@neechamber.co.uk

Documents are processed between 9.00am – 4.00pm Monday to Friday